Free Facilitators have generous limits to what they can do in Xorro-Q. However, if you are running a large group and need to use Xorro-Q intensively, you will want to choose a Facilitator Plan. A Facilitator Plan permits a Facilitator to use Xorro-Q without any questions limit, with groups (audiences) of up to a maximum specified size.
Facilitator Plans are purchased by the Institution, and can be reassigned at any time among the Facilitators to suit changing needs. This function is performed by any Institution Manager (a free role in Xorro), and is generally done each semester.
An Institution typically purchases a combination of Plans to suit the courses being run for the next period. Depending on the total number of plans being purchased, different price schedules will apply with steep discounting rewarding more plans being purchased.
There are four paid Facilitator Plans for different maximum sizes of audience:
A 10% tolerance applies to all of the above, such that on a Q300, the 331st participant will be denied access to the session.
A Facilitator who works with multiple groups (eg different courses), should be assigned a Plan commensurate with the largest of those groups.
To determine the subscription rate per facilitator, determine the total number of facilitator licenses required for the institution, and then determine the plan (and hence rate) for each. The institution chooses one plan for each Facilitator license, and distributes these Facilitator licenses between users to suit.
Plan start and end dates can be aligned to fit with semesters or other calendar divisions. In some cases, commitment terms other than 12 months are required. In such a case, the following adjustments to the annual rates apply:
ABC Academy has 45 teaching staff who have an active interest in using Xorro-Q at some stage.
All 45 staff are set up as Facilitators. All can create activities, share activities with each other, and view their own Results data from past activities, without need for any Plan (ie at no cost). Furthermore, all can be Free Facilitators ie run live group sessions, within the contraints of the Free Facilitator plan.
The Faculty determines that their initial need is for five "paid" plans: 2 x Q300, and 3 x Q30. The annual pricing applying to five plans is:
These plans can be assigned to whichever Facilitators need them, whenever needed. Buying five instead of our or even three, makes the package much more attractive price-wise. It often is the case that it is cheaper to buy more licenses and enjoy the discounts applying.....
Now - let's say that in the next semester, ABC Academy has a need for say 15 courses to use Xorro-Q. These 15 courses are run by 8 lecturers (some doing 2 or 3 courses). ABC Academy needs to lift its subscription for Xorro-Q, from 5 to 8 Facilitators. Note that it does not matter which users are to be made Facilitators; Facilitator licensing can be reassigned at any time between users.
Assuming that of these 8 facilitators, 6 will be using Xorro-Q in classes of say 80 to 150 people while the other two are using it in much smaller groups such as tutorials (with less than 33 attending). There's a choice - buy just eight plans, or buy an extra two Q30 plans and enjoy the price discounting of ten:
This is an example of a case in which it is more cost effective for the institution to buy the extra 2 Q30 licenses and purchase at the ten-off rate!
Categories: Xorro-Q, Admin / IT.